Managing Asset Organization and Importing
Learn how to update asset location, ownership, and assignment; use bulk actions; import assets from CSV; and export asset data.
Path: /assets
Managing Asset Organization
Asset organization controls where assets are, who owns them, and who they are assigned to. Update these values individually on the asset detail page or in bulk from the asset list.
Updating Asset Location
Single asset: On the asset detail page or in the list view Location column, click the cell to open the location selector. Choose an existing location, type to create a new one, or select Clear location to remove it. An autocomplete dropdown surfaces existing location values to keep naming consistent and prevent duplicates (for example, avoiding both "TLV" and "TLV Office"). Location is stored as manual location; it overrides MDM-derived and employee-derived locations when set.
Bulk: Select multiple assets, then use Change location in the bulk actions toolbar. Pick a location or create a new one; it applies to all selected assets.
Changing Asset Ownership
Single asset: On the asset detail page, use the Ownership dropdown in the Asset details card. Options: Company Owned, Leased, Personal, Released.
Bulk: Select multiple assets, then use Change ownership in the bulk actions toolbar. Choose an ownership value; it applies to all selected assets. This is especially useful during onboarding, offboarding, or team restructuring when ownership needs to change across many assets at once.
Assigning Assets to Employees
On the asset detail page, use the Assigned to dropdown in the Asset details card. Search for an employee and select them. To remove an assignment, select the Unassigned option from the dropdown. Assets with no employee assigned display "Unassigned" clearly rather than an empty field.
Assigned assets appear in the employee's profile in the People directory.
Note: Unassigning an asset does not automatically trigger a status change. Only assigning an asset to an employee activates the IN_STOCK status transition.
When you assign a device, the Department field is automatically pre-populated based on the assigned employee's department, saving manual data entry. If Harmony later discovers via your MDM that a device belongs to a different employee, the assignment may be updated accordingly.
Understanding Asset Compliance Status
Compliance status comes from your MDM or integration (e.g., policy compliance). It is read-only and cannot be edited directly. Use the compliance filter in the list and the compliance badge on the asset detail page.
Managing Asset Metadata
Asset metadata (name, model, serial, manufacturer, source, etc.) is primarily sourced from MDM or integrations. For manually imported assets, you can add or edit purchase details, notes, location, ownership, and assignment. The asset detail page shows the full set of properties.
Viewing Estimated Asset Prices
If an asset does not have a purchase price manually entered, Harmony automatically displays a catalog-derived estimated price sourced from a hardware price database. An info icon appears next to any estimated price with an "Estimated price" tooltip, so it is always clear when a price is an estimate rather than an actual recorded value. If neither a purchase price nor an estimated price is available, no price is shown.
Auto-Assigning Owners to Autodiscovered Assets
When an autodiscovery scan runs on a device that already has an employee assigned, all peripherals and accessories found on that device - such as monitors, headphones, and keyboards - automatically inherit the same owner. This keeps your asset inventory accurate and ownership tracked from the moment a new asset is discovered, without any manual assignment needed. This applies to assets discovered in new scans going forward; previously scanned assets are updated in the next scan cycle.
Using Bulk Actions on Assets
Selecting Multiple Assets
In the asset List view, use the checkboxes in the first column to select rows. Select individual assets or use the header checkbox to select all on the current page. Bulk actions apply only to the currently selected assets.
Bulk Updating Asset Location
Select one or more assets.
Click Change location in the bulk actions bar.
Choose an existing location or type to create a new one. Use Clear location to remove location from all selected assets.
Confirm. The update applies to all selected assets.
Bulk Updating Asset Ownership
Select one or more assets.
Click Change ownership in the bulk actions bar.
Select an ownership value (Company Owned, Leased, Personal, Released).
Confirm. The update applies to all selected assets.
Understanding Bulk Action Limits
Bulk location and ownership updates apply to all assets you have selected. Selection is limited to assets on the current page unless you select all on the page. For large updates, apply filters first to narrow the list, then use the header checkbox to select the filtered set.
Adding Assets Manually
You can add individual assets directly through the UI without preparing a CSV file. On the Assets page, click Add asset and choose to add a single asset manually or import from CSV - both workflows are available from the same place.
The manual entry form supports the following fields:
Display name (required), Asset type (required), and Vendor (required)
Model, Serial number, Quantity, Ownership, Location, and an optional Note
Status defaults to "In stock" automatically
Serial numbers are optional and can be left blank
Importing Assets
Importing Assets from CSV
Open Assets and click Import in the toolbar.
Download the CSV template from the import dialog.
Fill the template with your asset data. Required columns: Display name, Asset type, Manufacturer.
Upload the CSV file. The file is validated before import.
If validation passes, click Import. After import completes, a summary shows records created, updated, and failed.
If you have assets in an eToro spreadsheet template, Harmony recognises eToro's specific column structure and layout directly - you do not need to reformat your data before uploading. Assets without serial numbers are also handled correctly during import.
Understanding Asset Import Fields
The CSV must use these exact column headers. Data is matched by column name, not by position.
Display name
Yes
Asset name. Max 100 characters.
Asset type
Yes
One of: LAPTOP, DESKTOP, MONITOR, PRINTER, MOUSE, KEYBOARD, PHONE, TABLET, SERVER, DOCKING_HUB, HEADPHONES, MICROPHONE, WEBCAM, MOBILE_CONNECTIVITY, UNKNOWN.
Manufacturer
Yes
Manufacturer name. Max 100 characters.
Asset Tag
No
Stored in note with Description.
Description
No
Stored in note with Asset Tag.
Asset State
No
Status: in_stock, active, in_repair, planned, grace_period, expired, retired. Case insensitive. Defaults to in_stock.
Serial number
No
Max 100 characters. Auto-generated if empty or if Quantity > 1.
Model
No
Model name. Max 100 characters.
P.O Number
No
Purchase order number. Max 100 characters.
Location
No
Manual location. Max 255 characters.
Quantity
No
1-1000. Defaults to 1. When > 1, serial numbers are auto-generated.
Ownership
No
COMPANY_OWNED, LEASED, PERSONAL, RELEASED.
MDM Status
No
ACTIVE, INACTIVE, IN_REPAIR, END_OF_LIFE.
Mapping CSV Columns During Import
Import uses fixed column headers. Your CSV must include the exact header names from the template (e.g., Display name, Asset type, Manufacturer). Rename your columns to match; there is no column-mapping UI.
Previewing Asset Import Data
After you upload a CSV, the import dialog validates the file. If validation succeeds, a green message shows how many assets are ready for import. If validation fails, up to 10 errors are shown (row number, field, and message). Fix errors in your CSV and upload again.
Handling Import Errors
File-level errors: Missing required columns, file too large (5MB max), too many rows (1000 max), total assets exceed limit (10,000 after quantity expansion). Resolve these before import.
Row-level errors: Invalid asset type, invalid status, invalid ownership, invalid MDM status, length limits exceeded. Rows with errors are skipped; valid rows are imported.
Post-import: The summary shows successful inserts, successful updates, and failed inserts. Duplicate assets from MDM supersede manually imported assets when both exist.
Exporting Assets
Exporting Assets to CSV
Click Export in the Assets toolbar. The export uses the current filters, search, and sort settings. A CSV file downloads with a name like harmony-assets-export-YYYY-MM-DD.csv. Export includes all assets that match the filters; large exports may take a moment.
The exported CSV reflects exactly what you see on screen - including which columns are visible and the order they appear in your table. Any columns you have hidden will not appear in the export, and the column order in the CSV matches the order shown in your table. This makes exported data easier to work with and consistent with your configured view.
Filtering Assets for Export
Apply filters before exporting to limit which assets are included. Supported export filters: search, MDM status, status, compliance, assignee, source, asset type, vendor, model, supplier, OS version, ownership, retirement reason, age, location. Sort order is also applied to the export.
Understanding Asset Export Fields
The CSV includes columns such as Asset, Asset Type, Status, Retirement Reason, Vendor, Model, Serial, OS Version, Supplier, Ownership, Source, Location, Compliance, MDM Status, EOL Date, Warranty End Date, Assignee, Assignee Email, Last seen, Age, and others. The columns shown and their order reflect your current table layout. Any columns you have hidden in the table will be excluded from the export.
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