Greenhouse Onboarding

Trigger automated IT provisioning in Harmony from Greenhouse Onboarding new hire events

Greenhouse Onboarding is a post-hire employee management product from Greenhouse, separate from Greenhouse Recruiting. It stores new hire records, start dates, roles, and departments from the moment an offer is accepted. Connecting Greenhouse Onboarding to Harmony enables automated IT provisioning triggered by new hire events, employee lifecycle management driven by hiring data, and streamlined day-one access for new employees.

This integration connects to Greenhouse Onboarding, a separate product from Greenhouse Recruiting (ATS). Your organization must have Greenhouse Onboarding enabled to use this integration.

Note: Greenhouse Onboarding is a distinct integration from the existing Greenhouse ATS connection used for job listings and employee referrals. Connecting Greenhouse Onboarding does not affect your existing Greenhouse ATS integration in any way.

What the Greenhouse Onboarding integration enables

Capability	Description
Automated Onboarding	Trigger IT provisioning workflows when new hires are confirmed in Greenhouse Onboarding
Employee Data Sync	Sync employee profiles, start dates, departments, and roles from Greenhouse Onboarding
Role-Based Provisioning	Assign IT resources based on department, role, and employment type
Lifecycle Automation	Automate IT tasks for role changes and department transfers
Organizational Sync	Keep employee data synchronized across IT systems using Greenhouse Onboarding as the source of truth

Prerequisites

• Greenhouse Onboarding Super Admin access: Only Super Admins can create API credentials in Greenhouse Onboarding
• Greenhouse Onboarding product: Your organization must have Greenhouse Onboarding (separate from Greenhouse Recruiting)
• Harmony Account: Active Harmony workspace

Connect Greenhouse Onboarding to Harmony

Step 1: Generate API Credentials in Greenhouse Onboarding

1. Log in to Greenhouse Onboarding at https://onboarding.greenhouse.io
2. Navigate to Settings > API Management
3. Click Create New API Key
4. Enter a name: Harmony Integration
5. Click Create and copy both the Access Key and Secret Key - the Secret Key is shown only once

Step 2: Navigate to Integrations

1. Log in to your Harmony dashboard
2. Go to Settings > Integrations
3. Find Greenhouse Onboarding under HRIS and click Connect

Step 3: Enter API Credentials

1. Enter your Access Key
2. Enter your Secret Key
3. Click Connect

What Harmony Syncs

From Greenhouse Onboarding:

• Employee profiles (first name, last name, preferred name, work email)
• Job information (title, department)
• Employment dates (start date, termination date)
• Employment status (active, terminated)
• Work location and country
• Phone number
• Manager name and reporting hierarchy

Employment status in Greenhouse Onboarding is a free-form, per-tenant string. Harmony maps Full-time and Part-time to Active, and Terminated to Terminated. Custom statuses configured in your Greenhouse Onboarding account are mapped to Other until Harmony adds explicit support for them.

Full employee data sync and onboarding trigger support are coming in a follow-up update. Stay tuned for additional capabilities as this integration continues to expand.

Use Cases

Day-One Ready Onboarding

Trigger complete IT setup when a new hire is added in Greenhouse Onboarding, ensuring accounts and equipment are ready on their first day

Start Date-Based Provisioning

Schedule IT provisioning in advance using the employee start date from Greenhouse Onboarding, so access is ready exactly when needed

Role Change Management

Automatically adjust access when employees change roles or departments in Greenhouse Onboarding

Seamless Offboarding

Automate access revocation and asset recovery when a termination date is set in Greenhouse Onboarding